How can someone miss a meeting?

dscn0942

Well, shit happens people, and it seems like the extraordinary meeting that was supposedly scheduled yesterday night found Donnie and Wernfried (amne) alone in the channel.

As people seems to either look at this as a sign of the council misbehaviour, or just as an escape route from an hostile council, I’d like to let people know how it is possible at all that this happens.

Let me start saying that yeah this was a bad mistake and that it’s all the council members faults. Although this counts in both Donnie and Wernfried as well as us five missing the meeting. This does not mean, though, that this was done intentionally or that the council doesn’t care.

During March meeting we already seen that it’s sometimes difficult for all of us to remember the exact day of the meeting. Myself, I find it particularly easier to remember an appointment when it happens the same day every month (like my credit’s card bill due the 5th), rather than the same day of the week of the given week every month, which is the schedule that Gentoo Council meetings always had since it was enacted almost three years ago.

For this reason we activated ourselves in two direction: first, the council members exchanged contact information (mostly phone numbers) and second a calendar on Google Calendar was created for us to be able to get reminders of meetings and other stuff like that. Although many people may dislike the choice of using Google – I also dislike it as it doesn’t work with Konqueror – it’s the only easy thing we have available at the moment, so that will be it.

Now back to last week’s meeting: with the long list of topics to discuss, we reached two hours and a half after the meeting started. On the timezone me, Luca, Wernfried and Markus are, that would have been midnight. I think Petteri is even further along the timezone line, so that would be 1 or 2 AM for him. I was quite sleepy already, and I sincerely expected the meeting to end sooner. I took off basically at the time you can read my last line in the log (22:32 < FlameBook+> [reschedule to special I mean]), I got to the bathroom, then came back, checked if somebody called me, I seen Donnie saying I was okay with the reschedule, I didn’t pay much attention, closed the laptop and gone to sleep. Wernfried gone to sleep earlier, Luca I suppose went about at the same time as me. Nobody else from the council but Betelgeuse and Donnie seems to be around in the log.

Did I read summary or log the day after? Sincerely, no. I did think I was there till the end, as we were already late, and I don’t tend to read them usually anyway, I’m there during the meeting why should I read the summary? I usually read the replies but not the summaries themselves; I can tell you that Duncan on -dev made the point of the log being missing, so that I surely read. I didn’t even remember to ask what we had to do for the special meeting, and that’s entirely my fault, I should have asked. But I barely remembered saying I was okay with rescheduling, considering the lateness of the whole thing.

Now of course the problem is that life goes on, and if you don’t do something right away you most likely will never do it. That particular thing to do would have been writing the meeting up in the calendar. I’ve made an habit of writing down appointments, meetings, calls, everything in a calendar, even if it means having many calendars to keep synchronised. But as I said, it was late, and I didn’t really get up to that point that the meeting was already appointed to yesterday. Nobody else added the meeting to the calendar.

This should have been a task for the council of course, but the calender is set up in such a way that anybody can add it and invite other people to it. At any rate, nobody did this, but it’s still the council’s fault for none of the seven members to write it down.

Ordinary meetings are announced by Mike’s mailer, but this didn’t happen this time as it wasn’t an ordinary meeting. There was no traffic on the council alias or on the mailing list reminding us of the meeting. Life goes on, the time of the extraordinary meeting arrives, and Donnie and Wernfried are the only ones to show up.

I received exactly one reminder of the meeting, by Sput (quassel’s author), who sent me a message on Jabber. Unfortunately I’m working on a deadline and I’m working almost all day long – I’m taking time to write this while I have dinner. When I’m working on a deadline I tend to keep IMs on a different desktop, and limit myself to be disturbed by filtered email messages and SMS. Neither arrived so I kept going till late, and then I decided to sleep.

Now of course technically the fault is entirely of the council members. I still argue this does not trigger the rule of the 50% attendance, as we did held a meeting this month anyway, and the date of the new meeting wasn’t agreed upon by all the members at the end of last week’s.

But still, am I the only one who thinks that it sounds tremendously like a last exit to get rid of the council when people point everybody at the rules, asking a new election, without having tried a thing to get the meeting actually happening? It reminds me of somebody watching from a window while someone else gets beaten, and after the fact screaming that police should have been there to save the victim. It’s true that police should have been there, but are you sure you couldn’t have done something about that?

Now that I explained how it is possible that the meeting was missed by almost everybody, let me reiterate that my official position here (and I repeat mine, not the council as a whole, I’m writing as a single developer here), is that the 50% attendance rule does not apply to this case as the meeting wasn’t officially scheduled through a voting process. As some people like to call in governments legislation and other law terms, I’d say there was no meeting of the minds on this meeting at all – sorry, pun almost certainly intended :)

And, Donnie, Wernfried, I’m not blaming you, hope you understand. As I said we all screwed up, and I’m probably to blame extra as I was the one who started the idea of the calendar, and should have at least remembered to ask. I wanted to document the whole happening also because the next council, which will be elected anyway this summer, will know what not to do to make sure that people get in the meeting.

6 thoughts on “How can someone miss a meeting?

  1. The GLEP is explicit: if *any* meeting has less than 50% attendance. It doesn’t say that “if the Council fails to have a monthly open meeting where at least 50% are there”. It was a meeting scheduled and agreed upon by the Council and it wasn’t a last minute thing deliberately designed to make people slackers. You screwed up, and now there has to be an election. It’s that simple.

    Like

  2. In which reality a meeting is “agreed upon” if just two members out of seven says they are fine with that date and time? The main point of the blog is to help the future council members cope with meetings organisation so that screw up like this don’t happen. I also expose my doubts about the good intentions of people who just wait for someone on a position of power to make a faux pas and throw them out. It doesn’t even enter the merit of the whether the rule apply till the very end.But still, just Donnie and Betelgeuse officially agreed upon the date and time being yesterday at 20:00 UTC. That is not a meeting “scheduled and agreed upon by the Council”, unless you count two members out of seven the whole Council.It does show that the rule has to be clarified for sure, to make sure that we actually have in the future a policy that explicitly states _when_ a meeting can be said to be “agreed upon”. But still it doesn’t make this particular meeting agreed upon. I admit it was my fault for wasting time by not asking the day after and thus requiring us to go on with this discussion instead of actually scheduling a meeting. I don’t admit to have agreed upon this time, otherwise I would have written it down on the calendar.If two people are enough to agree on a meeting’s time and date, and sending an email message to the mailing list a is enough for tacit consensuous acts if nobody answers back to that, well, I think the next council’s first task would be to fix that absurd point.

    Like

  3. Life happens…GLEPs and policies exist to make Gentoo succeed and to serve the developers/council. Not the other way around.Developers elect a council so that somebody can have the final word and yet the process can be fair and democratic.I think most devs stand behind the council. The council is the body that creates policy – it follows policy only at its pleasure so long as the devs are being represented. That’s my feeling at least – now can we get back to making Gentoo successful? :)

    Like

  4. I think Ciaran’s technically right enough that there’s a doubt, which will dog the current council to the end if nothing is done. Therefore, I believe that a vote really should be held, but were it so, I also think that the current council should all stand for election, and if I were voting, I’d rank them all high for reelection to their current posts.Duncan

    Like

  5. i agree with diego that the rule of the agreed upon should be changed in something like at least 51% of the members to agree explicitly by sending an email. also usually there should be some sort of automatically triggered appointment sender when the requisites are met and the meeting has been agreed upon. the problem is that the rule for the moment doesn’t say that. now i do think that the council should now trigger a new election at least to show to the community that they indeed follow the rules set even if they’re stupid rules. this would surely please all people. else would start a new flame wars as the one that has been some time ago about the returning of d. robbins as the head of the foundation. at that time gentoo has surely had a hit in terms of credibility and there has been quite a bad flame on the matter. i think that a new reelection should be held as the rules stated in order to prevent a new “war” as that one. but this is just my opinion.

    Like

  6. Well, shit happens. So long as it’s just a one time thing I don’t see why there should be a vote. Won’t that just create more problems.

    Like

Leave a Reply to Duncan Cancel reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s